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Medical Records Shredding

Medical Records Shredding

Contact Shredding by Adera

An $838 billion "stimulus" bill, and President Obama claiming during a press conference that an "economic emergency" made it necessary, cemented the way for the adoption of electronic medical records for the healthcare industry.

Billions will be spent on creating these databases, which are intended to radically reshape the nation's medical system.

As old computer systems are being replaced or upgraded, and new, affordable, electronic record management systems have become available, many physicians have moved, or are moving toward electronic health records for convenience, and efficiency.

Traditional methods of storing files of hard copy medical records in storage racking takes up huge amounts of expensive office, and/or off-site storage space.

Once the records relating to new and ongoing patients have been scanned into the computer, and verified, along with the historic records, almost all of the physical files are redundant.

“Since I started moving to my new medical records system my paper shredding needs have more than doubled.”

Medical offices moving to electronic medical records create a short term increase, and a long term decrease in the amount of paper shredding they need to do.

As your practice scans files to the computer system, the physical files become redundant and need to be shredded. This creates the short term increase in the amount of shredding your practice will need to do.

Of course, there is no need to archive most of the physical files, which would have ultimately needed to be shredded, which reduces the long term volume of shredding associated with purging old records after retention requirements have been met.

Shredding the old medical records is one factor causing the spike in paper shredding volumes; another is the day-to-day scanning of physical documents that are generated in the normal operation of a practice, such as new patient files, etc.

Adera are “AAA” certified for paper and hard drive destruction by NAID ( The National Association for Information Destruction) and according to a survey commissioned by them in 2006, 54% of healthcare organizations, regardless of size, outsourced their information destruction needs to a service.  That same survey also showed that this trend in outsourcing was increasing.

Adera provides paper shredding services to over 400 users in the medical field, and
Adera’s paper shredding program includes;

  • Free secure collection containers to be placed for convenient employee use, with multiple sizes and types of bins for every application. Your staff simply deposits anything that requires secure destruction into the nearest security collection container.

  • All documents are destroyed in compliance with all regulatory requirements such as; HIPAA, FACTA, Red Flag, the Privacy Act, and  JCAHO. Your organization receives the documentation to demonstrate to regulators and auditors that you have an on-going, compliant, and secure information destruction program.

  • Adera personnel are Hepatitis B inoculated; blood-born pathogen trained, and schooled on how to conduct themselves appropriately in all departments of a hospital or medical facility, whether that is a loading dock, or an ER.

  • Adera provides shredding services to medical clients in all of Florida.

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